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Property Name:
Vail Resorts
Job Title: 
Event Coordinator
Colorado-Mountain Communities
Company Name: 
Work Permit?: 
Applicants who do not already have legal permission to work in the United States will not be considered.
Management  Position?: 
Bonus Pay: 
Corporate Overview

Vail Resorts Inc. is the premier mountain resort company in the world and a leader in luxury, destination-based travel at iconic locations.

Vail Resorts owns or manages 13 hotels located at its five premier mountain resorts of Vail, Beaver Creek, Breckenridge, Keystone, and Heavenly, including RockResorts branded hotels and about 1,500 managed condominiums and townhomes. The Company also operates RockResorts in Santa Fe, Jackson Hole, Jamaica, the Dominican Republic and St. Lucia.

Our mission is simple. Experience of a lifetime.

Job Description

Reach Your Peak at Vail Resorts. You're someone who pushes boundaries and challenges the status quo. You're brave, ambitious and passionate in everything you do. And we want you on our team. Pursue your fullest potential and never settle in the quest to deliver extraordinary guest service. Join one of the world's 50 most innovative companies as named by Fast Company, and re-imagine a mountain resort experience with us. Welcome to Vail Resorts. Reach Your Peak.




Event Coordinator - Vail Marriott Mountain Resort

We are currently looking for an Event Coordinator to join our excellent team. This is an Entry Level Events position, with opportunity for growth.

Job Summary:

To support both internal and external customers as it relates to Event Management; to coordinate with Sales, other hotel departments and customer to ensure consistent, high level service throughout pre-event, event and post-event phases of hotel events; and to provide administrative assistance to the Event Management department.

Essential Functions:

  • Follows systems and processes that are efficient and serve as strong communication tools for all departments regarding the details for groups and special events
  • Complete administrative duties in a timely manner to include: compile and distribute BEO packets and attend daily BEO meetings; compile and distribute 10-Day packets and attend weekly meeting; distribute weekly ESS surveys received and update performance rankings; detail all in-house functions, as well as Vail Resorts functions, as assigned by Director of Event Planning; input information for Reader Boards daily; complete Post-Con Tracking spreadsheet weekly; complete Convention Calendar weekly; attend and take notes at weekly Operations Meeting; distribute Group Resumes and Cover Sheets; provide customer support as needed for in house groups
  • Maintain program knowledge for the Events team by attending planning meetings, conference calls, reviewing group resumes and banquet event orders (BEO’s) prior to group arrival
  • Promote positive morale and friendly attitudes
  • Additional administration tasks as requested by Events team


  • Must be able to read, write, speak, understand and comprehend English fluently
  • Must have at least 1 year of experience in a Resort Hotel in an administrative role
  • High School Diploma or equivalent required; Bachelor’s Degree preferred
  • Previous banquet, event or sales experience preferred        
  • Above average proficiency in Microsoft Office required
  • Excellent communication skills required
  • Ability to read and comprehend complex correspondence
  • Ability to effectively present detailed information both verbally and in written form to employees, managers, executives and guests
  • Must be able to lift up to 25 lbs
  • Must be able to stand, walk, bend, crouch, crawl, climb and kneel
  • Must be able to work as part of a team
  • Must be able to work weekends and evenings occasionally
  • Knowledge of the area helpful, but not required
  • Knowledge of Marriott systems PMS, Marsha, CI/TY, Passkey; helpful, but not required
  • Resumes required
  • In-person interviews required
  • Two satisfactory reference checks required

Be a part of the resort where it all started. Imagine belonging to a team that delivers the life of luxury to its guests while infusing the mountain lifestyle in every experience. Are you someone that never settles for second best? Take your mountain exploration to the next level and join a passionate group of people who thrive on extraordinary customer service. Come help us deliver unparalleled adventures in a place that is unrivaled and unflinching. Join the team at Vail – a place that’s Like Nothing on Earth.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.

Requisition ID 130134

Job Requirements
[see job description]
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