Corporate OverviewThe Procaccianti Group (TPG) currently owns and/or operates 64 hotels in 24 states and employs approximately 8,000+ people from coast to coast with 120 professionals based at the corporate headquarters in Rhode Island.
TPG is seeking energetic, service-oriented individuals to participate in the strong growth that we are experiencing. With 50 years of real estate and hospitality management, our available positions are as diverse as our business ventures. TPG offers a wide variety of managerial and entry level positions with a competitive/attractive salary, 401k & benefits.
The Executive Administrative Assistant is exposed to and handles confidential information. Promptly reports all emergencies, injuries, missing articles, damage, mechanical problems and safety hazards to management. Reports any unusual practices or deviations of policies and practices, brand standards and regulations to management.
Perform a wide variety of administrative assignments which are sometimes confidential in nature. Operate a computer to enter data, draft, edit, revise and print letters, reports and other materials. Operate a photocopy, fax and other office equipment. Greet visitors and answer, screen and route phone calls. Sort, screen and distribute incoming mail.Resolve routine administrative problems and answer inquiries concerning activities and operations. Establish, maintain and update files, records and other documents. Arrange and schedule meetings, travel, interviews and appointments.Order supplies.On time and at work when scheduled.Attend department meetings as scheduled. Consistent professional and positive attitude and actions when communicating with guests, vendors and associates. Comply with policies and procedures. Practice safe work habits and comply with sanitary, safety, security and emergency procedures. Write shift reports including reports on any incidents of theft, accidents or injuries when assigned. Check with manager before leaving work area. Report any incidents of guest dissatisfaction or other matters of significance to manager so that corrective measures may be taken. Perform special projects and other responsibilities as assigned. Participate in task forces and committees as requested. Any other tasks / duties as requested by management.
Education and Experience:
High school education plusfive or more years of secretarial or equivalent experience. Experience in the hospitality industry and knowledge of common industry terms and practices preferred.
Skills and Abilities:
Ability to type 50 or more words per minute along with Microsoft Office fluency - Word, Excel, Power Point. Ability to maintain confidentiality with tact, diplomacy, and discretion. Ability to timely compile facts/figures, identify and investigate issues and resolve matters. Ability to follow an appropriate course of action based on management’s direction and Company policies and procedures. Ability to operate a computer, calculator, phone and other office equipment. Attention to details with strong organizational and efficient time management skills.
Consistent professional attitude and behavior with effective listening and strong communication skills. Ability to work in a fast paced environment, sometimes under pressure, while remaining flexible and efficient. Ability to satisfy the legal requirements for employment within the jurisdiction.
The Company operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting and ending times, and hours worked in a week. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment criminal background screening. We are part of the E-Verify voluntary program.